How to Prepare Your Business for Microsoft Office 365

Microsoft Office 365 is a software as a service (SaaS) solution that includes a wide range of tools. It is cloud-based and designed to be easy to use. The service is available to businesses, nonprofits, and individual users. There are various plans based on usage. These include Personal, Small Business, Medium Business, and Enterprise. Each plan features different features and benefits.

Office 365 gives businesses the ability to share and collaborate across departments. Employees may work in many areas, and they have access to an array of tools for working on documents, sending emails, and scheduling meetings. Many of these tools are integrated to make working in the office easier. For example, Outlook allows users to schedule meetings, customize their emails, and flag emails for follow-up. They can also create templates in Outlook.

When adopting Office 365, businesses have to be careful in communicating to their employees about the technology. This is because some employees are wary of integrating new technology into the workplace. However, these fears can be alleviated by offering several sessions of training on Office 365. If possible, start by demonstrating the application's benefits with a shared Word document. Next, encourage your employees to take part in the adoption process.

Creating an Office 365 champion employee is a good way to promote the usage of Office 365. It can also help speed up the adoption of the new technology. In addition, you can give your champion employee additional training. He or she can then help other employees who are still hesitant about acclimating to the new system.

As your organization prepares for Office 365, you should also consider establishing a governance policy. This will allow you to set up proper log-in practices. Also, it will be a good idea to establish a plan for regular training. During this time, you can also introduce more frequent updates to your company's communications to promote the use of Office 365. You can also send emails, flyers, announcements, and other types of messages to inform people about the program.

Aside from promoting the usage of Office 365, your business should also make it a point to educate employees about how to properly manage their data. This is especially important if you have any sensitive information to protect. Office 365 can generate alerts when sensitive data is being used.

In addition to helping your organization, you will also be able to use Office 365 as a competitive advantage. Unlike traditional file shares, Office 365 offers a secure firewall network that protects your data from external threats. Plus, Microsoft's security certifications make it one of the most secure cloud services providers.

With Office 365, your company will be able to work more efficiently. Microsoft's strategy has always been to provide a single tool that can handle a variety of tasks. With the cloud-based service, you will get all of this at a low cost. Moreover, your data is protected under a Microsoft lock.